Student Corner

Cheating and Other Violations of Examination Regulations

MPI Rules Regarding Cheating and Other Violations of Examination Regulations
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Examination integrity is a major part of Macao Polytechnic Institute's (MPI) teaching quality management responsibility. In order to ensure teaching standards, and to regulate the handling of cheating and other violations of examination regulations, the MPI Rules Regarding Cheating and Other Violations of Examination Regulations are set forth in accordance with the regulation stipulated in item g of article 7 of the “Macao Polytechnic Institute Ordinance”, which was approved by Decree Law No. 469/99/M.
1.
Areas of Coverage
The Rules apply to the handling of all cases of students of MPI degree programmes who violate examination/supplementary examination regulations and/or cheat in examinations/supplementary examinations.
2. Definition of Violation of Examination Regulations
2.1
Students' non-compliance with examination regulations, disobeying the arrangements or instructions of invigilators/working staff, especially the following behaviour, will be considered to be violation of examination regulations:
2.1.1
Bringing unauthorized articles into the examination venue or not placing articles at designated areas;
2.1.2
Failure to sit in designated seat;
2.1.3
Starting to work on the question paper before the examination starts or continuing to work on the question paper after the examination finishes;
2.1.4
Looking around during examinations, or attempting to view the examination papers of others;
2.1.5
Remaining in the examination venue after submission of examination papers or making loud noises in the vicinity of the examination venue;
2.1.6
Entering or leaving the examination venue without the permission of invigilators;
2.1.7
Taking away from the examination venue any examination material, including examination papers, answer sheets, draft paper, etc;
2.1.8
Disobeying the instructions of invigilators/working staff, threatening and/or insulting invigilators/working staff, disturbing the order of the examination venue;
2.1.9
Other behaviour which disturbs the order of the examination.
3. Definition of Cheating in Examinations
3.1
Students' improper behaviour in examinations, especially the following, will be considered as cheating::
3.1.1
Any unauthorized papers and all kinds of information related to examinations found on the examination desks, in the authorized reference books or with the students, regardless of such items being read or not;
3.1.2
Using any kind of unauthorized electronic dictionary and programmable calculator in examinations;
3.1.3
Using telecommunications facilities in examinations;
3.1.4
Viewing other candidates’ examination papers;
3.1.5
Copying or using other improper means to get access to other candidates’ answers or answer information;
3.1.6
Assisting others in cheating;
3.1.7
Conspiring with another student to substitute him/her in examinations;
3.1.8
Using the opportunity of going to the washroom to view information related to the content of the examination, or to talk with other students outside the examination venue;3.1.8 Using the opportunity of going to the washroom to view information related to the content of the examination, or to talk with other students outside the examination venue;
3.1.9
Improperly obtaining knowledge/information related to the examination papers before examinations;
3.1.10
Destroying examination papers, answer sheets or examination materials;
3.1.11
Forging documents in order to take examinations and obtain examination results.
4. Handling of Violation of Examination Regulations
4.1
In the case of a student who violates any of the regulations in Section 2, the invigilator should immediately give a verbal warning and correct the student’s behaviour. If the student disregards the verbal warning and continues or repeats the misbehaviour, the chief invigilator should make a decision as to the immediate termination of the student’s examination. If it is decided that the student’s examination should be terminated immediately, the invigilator should take the examination paper, instruct the student to leave the examination venue, and mark “violation of examination regulations” on the examination paper. Details of the incident should be recorded in the invigilator’s report, which should be submitted to the Division for Pedagogical Affairs (DAP) together with the related examination paper and other information.
4.2
DAP should send the information related to the student’s violation of examination regulations to Student Management Office (DGE) after the examination. DGE should immediately inform the student to collect the Notice on Violation of Examination Regulations within 2 working days. The student may submit a written self-defence to DGE within 5 working days after receiving the Notice.
4.3
DGE should check if the student’s violation of examination regulations is a first offence. For a first offence, if the student submits a written self-defence, DGE may ask the student to be present at the hearing of evidence. Meanwhile, the student may also request for a hearing of evidence in his/her written self-defence. DGE may also ask other parties related to the case to be present at the hearing. An investigation report on the case of violation of examination regulations shall be submitted by DGE within 3 working days. For a second or serious (such as premeditated, conspiratorial and/or organized) offence, if the student submits a written self-defence, DGE shall submit the written self-defence to the Pedagogical Scientific Committee of the related School for hearing of evidence and investigation. For cases established by the Pedagogical Scientific Committee of the related School, if they are second or serious offences, the Committee shall decide on a penalty according to Rule 6.1 to 6.4 and Rule 6.6 (should be executed concurrently). The Committee should send the result and the decision on the penalty (for established cases) to DGE, regardless of such cases being established or not.
4.4
For a first offence, if the student’s reason for self-defence is established, DGE shall inform the student of the result. If the student’s reason for self-defence is not established, DGE shall impose a penalty on the student according to Rule 6.1 to 6.5 (should be executed concurrently), and inform the student in written form. For a second offence, DGE shall inform the student of the discussion result of the Pedagogical Scientific Committee of the related School.
4.5
The student may submit a written appeal to DGE according to Section 7 within 5 working days after receiving the written notification on penalty.
4.6
DGE should send a list of the second-offence cases of violation of examination regulations for every semester to the Management Board of MPI.
4.7
For all cases of suspected violations of examination regulations, DGE should inform the student of the final decision on penalty/ investigation result, and inform DAP and the related School. For cases which involve penalty, DGE should inform the parents/ guardian of the non-adult student at the same time.
4.8 After the conclusion of examinations for the given semester, DAP should send a list of the students who have violated examination regulations to the related School for reference.
5. Handling of Cheating in Examinations
5.1
If a student is found to have cheated in an examination, as stipulated in Section 3, the chief invigilator should make a decision on the immediate termination of the student’s examination. If it is decided that the student’s examination should be terminated immediately, the invigilator should take the examination paper, instruct the student to leave the examination venue, and mark “cheating” on the examination paper. The cheating incident should be recorded in the invigilator’s report, which should be submitted to DAP together with the related examination paper and information.
5.2 DAP should send the information related to the student’s cheating in the examination to DGE after the examination. DGE should immediately inform the student to collect the Notice on Cheating in Examination within 2 working days. The student may submit a written self-defence to DGE within 5 working days after receiving the Notice.
5.3
DGE should check if the student’s cheating in examination is a first offence. For a first offence, if the student submits a written self-defence, DGE may ask the student to be present at the hearing of evidence. Meanwhile, the student may also request for a hearing of evidence in his/her written self-defence. DGE may also ask other parties related to the case to be present at the hearing. An investigation report on the case of cheating in examination shall be submitted by DGE within 3 working days. For a second or serious (such as premeditated, conspiratorial and/or organized) offence, if the student submits a written self-defence, DGE shall submit the written self-defence to the Pedagogical Scientific Committee of the related School for hearing of evidence and investigation. For cases established by the Pedagogical Scientific Committee of the related School, if they are second or serious offences, the Committee shall decide on a penalty according to Rule 6.1 to 6.4 and Rule 6.6 (should be executed concurrently). The Committee should send the result and the decision on the penalty (for established cases) to DGE, regardless of such cases being established or not.
5.4
For a first offence, if the student’s reason for self-defence is established, DGE shall inform the student of the result. If the student’s reason for self-defence is not established, DGE shall impose a penalty on the student according to Rule 6.1 to 6.5 (should be executed concurrently), and inform the student in written form. For a second offence, DGE shall inform the student of the discussion result of the Pedagogical Scientific Committee of the related School.
5.5
The student may submit a written appeal to DGE according to Section 7 within 5 working days after receiving the written notification on penalty.
5.6
DGE should send a list of the second-offence cases of cheating in examination for every semester to the Management Board of MPI.
5.7 For all cases of suspected cheating in examination, DGE should inform the student of the final decision on penalty/investigation result, and inform DAP and the related School. For cases which involve penalty, DGE should inform the parents/ guardian of the non-adult student at the same time..
5.8 After the conclusion of examinations for the given semester, DAP should send a list of the students who have cheated in examinations to the related School for reference.
6.
Penalties for Violating Examination Regulations and Cheating in Examinations
The following penalties may be imposed on a student who violates examination regulations and/or cheats in examinations:
6.1
A written reprimand;
6.2
A zero mark for the related course; and recorded in the student’s file;
6.3
Termination of part of the privileges of the offending student in MPI for a specified period (including subsidy, grant/scholarship provided by MPI);
6.4
Disqualification from sitting for the supplementary examination for the related course of that academic year;
6.5
First offenders shall be suspended from studying in MPI for a period of one year. The period of suspension is not included in the duration of study and starts from the semester following the case;
6.6
Serious (such as premeditated, conspiratorial and/or organized) or repeated offenders shall be suspended from studying in MPI for a period of no more than 3 years. The period of suspension is not included in the duration of study and starts from the semester following the case.
7.
Appeal
DGE shall submit the student’s written appeal to the unit of relevant authority. For the penalty decision made by DGE, the student may submit a written appeal to the Pedagogical Scientific Committee of the related School within 5 working days after receiving the written notification on penalty. The Committee should make an investigation and make a final decision regarding the appeal within 5 working days. For the penalty decision made by the Pedagogical Scientific Committee of the related School, the student may submit a letter of appeal along with mitigating evidence to the Management Board of MPI within 5 working days after receiving the written notification on penalty. An examination review group shall be formed by the instruction of the Management Board of MPI to make an investigation on the case. The Management Board of MPI shall appoint a convenor for the examination review group, who may be the Director of the related School, a member of the Teaching Quality Committee, or a Professor. The convenor shall invite veteran academic staff of MPI to be members of the group. The examination review group shall within 5 working days submit a final decision regarding the appeal to the Management Board of MPI, who shall confirm the final decision.
8. Declaration
8.1
Anyone reporting the violation of examination regulations and/or cheating in examinations should provide his or her real name, give details of the incident and attach the related evidence.
8.2
In the event that the person reporting the incident does not provide his or her real name, the report shall be dismissed.
8.3
During the period of handling the report on the incident, the School, DGE, Pedagogical Scientific Committee and DAP should keep the incident confidential before any decision is reached.
9. Effective Date and Right of Interpretation
9.1
This regulation is approved by the MPI Management Board on 23 September 2008, and comes into effect on 23 September 2008. The regulation numbered ? 05R/CG/DAP/2008 is abolished on the aforementioned effective day.
9.2
Any matters not covered in the present document shall be submitted to the Teaching Quality Committee for discussion and recommendations, and handled according to the instructions of the MPI Management Board.


In case of discrepancies between the English and Chinese versions, the Chinese version shall prevail.